Article 8 - Checkoff of union dues

8.01

For the duration of this collective agreement, the Employer undertakes to deduct the union dues set by the Union or an amount equal thereto from each employee’s pay, starting on the day the employee begins work, and to remit the amounts deducted to the Union’s secretary, at the latter’s last known address, within fifteen (15) days of the end of the accounting period.

With this remittance of dues, the Employer provides the Union’s secretary, at the latter’s last known address, with a detailed statement indicating:

• a) the name of each employee paying dues;
• b) their employee number;
• c) their address;
• d) the accounting period covered;
• e) the job title and status;
• f) the amount of regular salary paid;
• g) the amounts deducted;
• h) the total of the amounts given in g).

This detailed statement is provided to the Union in electronic format, providing this is available to the Employer. Ensuing costs are charged to the Union. The Employer and the Union may agree locally on rules for the implementation and enforcement of this clause.

The Union notifies the Employer of the regular rate of dues to be checked off, the items of remuneration to which this rate is applicable, and any subsequent changes. The Union also notifies the Employer of any special union levy that the latter is to collect, along with the rules for the collection of the special levy.

When notified of a change in the regular dues or their equivalent or of a special levy, the Employer proceeds to make the necessary adjustments to one or more subsequent pay periods within forty-five (45) days of receiving such notice.

8.02 Checkoff of union initiation fees

Upon written authorization from a new member, the Employer collects the initiation fee set by the Union, and the Employer so notifies the Union with the periodic remittance.

8.03 Remittance of dues suspended

When either party asks the administrative labour tribunal (Tribunal administratif du travail – TAT) to rule on whether a person is part of the bargaining unit, the Employer withholds the union dues or their equivalent until the Tribunal renders a decision, and then remits it in accordance with that decision.

The withholding of such union dues or their equivalent begins at the start of the accounting period after such a motion is filed.

8.04 T4 and Relevé 1 forms

The amount of union dues must appear on T4 and Relevé 1 forms in accordance with the various regulations of the department or ministry concerned.